Fleet Maintenance Management Solutions
Manage costs and gain control over your operations with fleet maintenance tracking software.
eMaint provides a complete set of fleet maintenance software tools for helping fleet managers deal with the service, preventative maintenance and repair activities critical to maintaining vehicles and other fleet assets. Our fleet maintenance management solutions deliver the ability to capture, track and analyze your fleet's TCO metrics including:
- Vehicle Data
- Vehicle Usage
- Fuel Consumption
- Inspection Requirements
- Costs associated with your fleet operations
With all the information you need expressed in a meaningful, connected way, you are in a position to make the decisions and adjustments that will optimize fleet operations and lower maintenance costs across the entire organization.
How eMaint's Fleet Maintenance Program Works
Our interface to oil analysis applications from Polaris Laboratories and Staveley Services Fluids Analysis enables integration of critical fluid analysis results directly into eMaint X3 CMMS. This significantly reduces the reaction time to critical fleet maintenance issues and maximizes overall equipment and vehicle reliability.
Preventive maintenance and scheduled service activities are triggered by your vehicle meter readings, and all of the eMaint features combine to help streamline your fleet maintenance management process.
Our anytime, anywhere platform provides fleet managers with the reporting tools they need to oversee all aspects of the operation, while improving satisfaction for everyone involved in the fleet management process.
Features and Benefits for Fleets
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Benefits |
| Meter Upload and Meter Manager Tools |
Built-in meter management tools enable easy upload of mileage and fuel consumption data to enable accurate TCO tracking and ensure meter-based PMs are properly triggered. |
| PM Management with Auto-Generate Capability |
Automatically produce and email PM (Rreventive Maintenance) work orders to ensure compliance and maintain optimum equipment performance. |
| Planning and Scheduling Tools |
Maximize wrench time and productivity, optimize schedules, and increase vehicle uptime. |
| Inventory Control Tools |
Reduce inventory spend and ensure the right parts are available at the right time |
| Workflow Manager |
Powerful configuration tool that lets you define rules from tracking locations of mobile equipment, auto-assigning priority codes and e-mail routing to capturing fuel consumption -- and customize the CMMS functionality to match your specific business processes. |
| Customizable Dashboards and Reports |
Gain instant access to the key performance metrics critical to your fleet maintenance operations, including:
- Total Cost of Operation Per Vehicle
- PM Completion Rates
- Schedule Completion Rates
- Percent of Time Scheduled
- Equipment Failures
- MTBF and MTTR
- Inventory valuation
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| Cost Tracking and Repair Histories |
Easily capture labor, parts and materials costs and measure maintenance spend by vehicle, vehicle type, or any user-definable criteria. |
| Mobile solutions with bar coding technology |
Manage work orders and inventory using handheld devices for streamlined control. |
Pricing Made Easy.
Click the
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What's included for £31 per user per month?
Hosted on our servers (SaaS Model)
Full-featured Maintenance Software
Backups of your system and data
All system updates and upgrades
Unlimited helpdesk support
...and what other costs should I expect?
Please continue reading...
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Hosted on our servers (SaaS Model)
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Software as a Service (SaaS) means that your data is hosted on our secure servers and is available to you on-demand anytime and anywhere. All that is needed to access the system is a web browser and an internet connection. This option is preferred by organizations who wish to avoid the upfront costs of purchasing servers and software licenses. The software runs exactly as if it were running on your computer without requiring an investment in IT infrastructure.
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Full-featured Maintenance Software
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Our CMMS software contains a comprehensive set of tools designed to help maintenance, facilities, fleet or service managers increase their return on assets, improve labor productivity, reduce equipment downtime and improve inventory profitability. All of the features (work order management, inventory management, asset management, preventive maintenance, work scheduling, reporting and dashboards) are woven seamlessy into one robust yet user-friendly interface.
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Backups of your system and data
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We do all of the heavy data lifting so you can focus on your maintenance activities rather than on data concerns. eMaint has partnered with Rackspace, a world-class hosting facility for mission-critical data. All software and data is backed up on a nightly basis on secure servers.
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All system updates and upgrades
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All software upgrades and enhancements are included in your monthly subscription fee at no additional cost. New features and functions are rolled out to you atuomatically on a regular basis based on customer feedback and industry best practices. Our new features forum and workshops are designed to keep you up-to-date on all system upgrades and enhancements.
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Unlimited helpdesk support
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Your monthly subscription fee grants you full access to our award-winning support team via phone, email or live chat. Free monthly webinars on tips for using eMaint X3 software and other maintenance and reliability best practices are also included in your subscription.
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Are you able to take advantage of the SaaS model or do you require an internally hosted solution?
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We offer 2 options for deployment of our X3 CMMS softare. X3 Online is the Software as a Service (SaaS) model which means the software runs on our secure servers and you access it through the internet for a monthly subscription fee of $40 per user per month. This option is preferred by organizations who wish to avoid the upfront costs of hardware and software license fees. The X3 Enterprise Edition is also available for organizations who prefer to license software and run it on their internal servers.
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The number of user logins you will need.
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Each user login provides full administrative access to all system features and fuctions for $40/month. For users who will only be submitting work requests, we offer a package of 10 requester logins for $250/year which covers up to 10 requester users. MX Mobile access provides a wireless mobile version of eMaint work order and inventory management functions for use with mobile computers and smart phones for a cost of $10/user/month.
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The services needed to successfully implement your solution.
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Purchasing CMMS software is just the first step in the process of managing your maintenance activites. Developing a plan and timeline, configuring the CMMS to meet your organization's procedures, and training users are the additional steps that will ultimately lead to a successful implementation of the system and a higher return on your investment. We offer a broad range of implementation, customization, data management, integration and training services to help meet your business objectives and maximize your investment in CMMS technology. Our consulting services, provided by experienced system engineers, implementers, trainers and Certified Maintenance professionals are designed to help you make the most efficient use of your eMaint system and achieve a successful implementation. We will gladly work with you to develop a plan that incorporates the services that are right for your project and organization.
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Will you require any conversion of existing data or systems integration?
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eMaint has extensive experience in converting data from a variety of CMMS systems and other data sources, such as Excel Spreadsheets. We regularly perform data conversions that are swiftly executed to minimize downtime with no loss of data. We also have a proven track record of successful integration of our CMMS with a variety of ERPs and financial applications. Our team can assist you through the data conversion and implementation planning process and provide insight into the many considerations that need to be made during the conversion, integration and implementation process.
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Easter Seals Blake Foundation Lowers Fleet Maintenance Costs with eMaint X3
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“Since implementing eMaint X3, we are now confident that Manufacturer's Minimum Maintenance Requirements are being met for our enitre fleet resulting in safer, more reliable vehicles.”
Lucas MacFarland, Physical Assets Manager, ESBF | |
Background
The Easter Seals Blake Foundation (ESBF) provides educational, therapeutic, and community living programs to children and adults with disabilities. In 2007, ESBF implemented eMaint x3 CMMS for maintenance of their fleet of over 100 vehicles after a comprehensive evaluation process. Ease of use and customization were two heavily weighted features in the software selection process.
Challenge
Without a CMMS system to manage the maintenance of their fleet, ESBF had an inconsistent fleet maintenance schedule. With over 700 different employees using their vehicles, management was unable to ensure that manufacturer's minimum maintenance requirements were being met on all of the vehicles in their fleet.
Implementation
Having established a very clear goal for eMaint X3 CMMS, ESBF was able to implement the system quickly. Lucas MacFarland, the Physical Assets Manager, was surprised by how easy it was for him to enter new data and customize the system. This had been a concern with the other CMMS packages he had considered.
Mr. MacFarland tested the system to ensure if it would generate time-based and meter-based PMs. In every instance, the eMaint X3 system performed exactly as he needed it to.
Results
eMaint X3 CMMS has met all of ESBF's vehicle maintenance requirements, whether planned by date or by mileage. Additionally, Mr. MacFarland is now assured that every vehicle is meeting or exceeding the manufacturer's minimum maintenance requirements. Potential problems are detected earlier allowing them to extend the life of the vehicles and maintain their warranties. The increased efficiency has resulted in a decrease in the total maintenance performed, lower emergency repair costs and a safer, more reliable fleet.
ESBF has been so pleased with the eMaint X3 system that they are constantly updating their knowledge of the system and taking advantage of new features. Now that they have amassed a running history of all vehicles and their associated maintenance costs within X3, they are in the process of building trend reports and charts to quantify and visually display the savings and improvements of their fleet maintenance program. ESBF also plans to implement eMaint MX Mobile to access work order and asset details from their SmartPhones.
Benefits of eMaint X3 CMMS for Fleet Operators
- Auto-generated PMs by date or by mileage for over 100 vehicles
- Reduction in Emergency Repair Costs and total maintenance cost
- Access work order and asset data remotely via SmartPhones
- Entire fleet meets or exceeds manufacturer's minimum maintenance requirements
- Improved Safety and Reliability of Fleet
- Frequent Training Workshops and Software Enhancements
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